The virtual Photon 2020 programme is now live! Please check the programme tab and note all times are in BST

Instructions for session chairs

Session chairs are expected to manage the schedule of their session as well as interaction with attendees via the Q&A.

Before the conference:

  • Make sure you check the programme in advance and know which session you will chair and its schedule of talks
  • Check your email for the personal joining link sent to you by the conferences team via the Zoom Webinar platform

On the session:

  • Please log in 15 to 30 min before the start of the session to troubleshot any issues that might arise
  • Quickly introduce yourself to the audience
  • At the beginning of each presentation, introduce the author and title of the talk
  • Camera and audio to be off during the live talks and pre-recordings
  • Moderate the Q&A (5 minutes per author - plenary, invited and contributed)
  • Conclude the session

The conferences team will be managing the live talks and will play an audible warning 5 minutes before the talk is due to end. It is up to the chair to make sure the speaker does not go over their allocated time.

Please look out for the slides shared by the conferences team as these will mention the schedule of talks and authors, as well as indication which talks are live and pre-recorded.

Delegates will be allowed to post their questions via the Q&A box throughout the session, as well as up voting other attendees’ questions. You will be expected to ask the author the highest voted questions from the audience in their allocated Q&A time slot. All other questions will be collected by the conferences team who will ask the authors to address them and then share the answers with the audience.

If you have any questions during the session, you can message the conferences team and/or the other speakers via the chat box.

Key dates

Registration deadline:

30 August 2020

Paper submission deadline:

30 October 2020


The Rank Prize Funds is pleased to be sponsoring the registration of student presenters