Presenter guidelines

Oral presentations

All lecture theatres are equipped with the following audio-visual equipment.

  • Data Projector
  • Screen
  • PC or laptop with Windows 7 and Office 2013
  • Dual VGA laptop connectivity
  • Remote mouse/laser pointer
  • Lectern with control system


Format and Technical Requirements

  • The lecture theatre's are reasonably large, so speakers should use a minimum 16-point font size in PowerPoint slides to ensure legibility.
  • To avoid potential problems with display fonts, please only use fonts common to both platforms (Arial, Courier, Courier New, Geneva, Georgia, Helvetica, Times, Times New Roman).
  • For images in your presentations, it is preferable that the images are in jpg format. The image resolution must not exceed 1920 x 1080 pixels (width by height).
  • Please ensure your presentation is using a 16:9 aspect ratio to fill the projection screens.
  • If you have embedded video files to your presentation, they must be any of the following formats mpg, mpeg, wmv avi or QuickTime (mov)
  • Do not forget to upload any video files separately in addition to your PowerPoint presentation.


Poster presenters

Posters will be on display at Aston University in the Litchfield Lounge with dedicated poster sessions as scheduled in the programme.

Please note that during poster sessions, authors should stand close to their boards to answer questions and facilitate discussions on their work. If you are presenting a poster please ensure that you display your poster on the board number that matches your poster number in the programme.

Posters must be no larger than A0 in size (118.9 x 84.1cm / 46.8 x 33.1 inches), in a portrait format. If your poster does not fit within these dimensions, we cannot guarantee it will be displayed. Posters will be fitted to glass panels and fixing material will be supplied.

All posters can be mounted between 10:30 and 14:00 on Monday 3 September and removed by 12:30 on Thursday 6 September. Posters will be on display for the duration of the conference with dedicated poster sessions taking place on Monday 3 and Tuesday 4 September. Authors are asked to remain next to their posters during one of these sessions to answer questions.

Key dates

  • Abstract submission deadline (extended):
    6 April 2018
  • Early registration deadline:
    6 July 2018
  • Registration deadline:
    27 August 2018

Call for proposals Photon 2020